PMI Project Management Professional (PMI-PMP)® - SSG Funded

1A Foundation

• Foundational project management concepts

• Project management principles

• The Agile mindset

• Tailoring – hybrid approaches, processes and practices in project management

1B Strategic Alignment

• Define strategic alignment and business acumen

• Follow guidelines for effective business decision-making

• Explore organizational influences on projects

• Explain how projects align with broader organizational strategy and global trends

1C Project Benefits and Value

• Evaluate and deliver project benefits and value

• Investigate that benefits are identified (3.2.1)

• Evaluate delivery options to deliver value (3.2.4)

• Execute project with the urgency required to deliver business value

• Assess opportunities to deliver value incrementally (2.1.1)

1D Organizational Culture and Change Management

• Support organizational change

• Assess organizational culture (3.4.1)

• Evaluate impact of organization change to project, and determine required actions (3.4.2)

• Evaluate impact of the project to the organization and determine required actions (3.4.3)

1E Project Governance

• Establish project governance structure

• Determine appropriate governance for a project (e.g., replicate organization governance) (2.14.1)

• Define escalation paths and thresholds (2.14.2)

1F Project Compliance

• Plan and manage project compliance

• Confirm project compliance requirements (e.g., security, health and safety, regulatory compliance (3.1.1)

• Classify compliance categories (3.1.2)

• Analyze the consequences of non-compliance (3.1.5)

2A Identify and Engage Stakeholders

• Collaborate with stakeholders

• Evaluate engagement needs for stakeholders (1.9.1)

• Engage stakeholders

• Analyze stakeholders (power interest grid, influence, impact) (2.4.1)

• Categorize stakeholders (2.4.2)

• Develop, execute, and validate a strategy for stakeholder engagement (2.4.4)

• Manage communications

• Analyze communication needs of all stakeholders (2.2.1)

• Determine communication methods, channels, frequency, and level of detail for all stakeholders (2.2.2)

2B Team Formation

• Empower team members and stakeholders

• Organize around team strengths (1.4.1)

• Ensure knowledge transfer for project continuity

• Discuss project responsibilities within team (2.16.1)

• Outline expectations for working environment (2.16.2)

• Engage and support virtual teams

• Examine virtual team member needs (e.g., environment, geography, culture, global, etc.) (1.11.1)

• Investigate alternatives (e.g., communication tools, colocation) for virtual team member engagement (1.11.2)

2C Build Shared Understanding

• Lead a team

• Set a clear vision and mission (1.2.1)

• Negotiate project agreements

• Analyze the bounds of the negotiation for agreement (1.8.1)

• Assess priorities and determine ultimate objective(s) (1.8.2)

• Determine a negotiation strategy (1.8.5)

• Participate in agreement negotiations (1.8.4)

• Build shared understanding

• Survey all necessary parties to reach consensus (1.10.2)

• Support outcome of parties’ agreement (1.10.3)

• Define team ground rules

• Communicate organizational principles with team and external stakeholders (1.12.1)

• Establish an environment that fosters adherence to ground rules (1.12.2)

2D Decide Project Approach/Methodology

• Determine appropriate project methodology/methods and practices

• Assess project needs, complexity, and magnitude (2.13.1)

• Recommend project execution strategy (e.g., contracting, financing) (2.13.2)

• Recommend a project methodology/approach (i.e., predictive, agile, hybrid) (2.13.3)

3A Planning Projects

• Differentiation of Planning for Predictive vs Adaptive Approaches

• Execute project with the urgency required to deliver business value

• Support the team to subdivide Project tasks as necessary to find the MVP

3B Plan and manage scope

• Predictive vs Adaptive approach for scope

• Determine and prioritize requirements (2.8.1)

• Break down scope (e.g., WBS, backlog) (2.8.2)

• Plan and manage project/phase closure or transitions

• Determine criteria to successfully close the project or phase (2.17.1)

3C Schedule

• Plan and manage schedule

• Predictive vs Adaptive approach for schedule

• Estimate project tasks (milestones, dependencies, story points) (2.6.1)

• Utilize benchmarks and historical data (2.6.2)

• Prepare schedule based on methodology (2.6.3)

3D Resources

• Build a team

• Deduce project resource requirements (1.6.2)

• Plan and manage procurement (resources)

• Define resource requirements and needs (2.11.1)

• Communicate resource requirements (2.11.2)

• Manage suppliers/contracts (2.11.3)

• Plan and manage procurement strategy (2.11.4)

• Develop a delivery solution (2.11.5)

3E Budget

• Plan and manage budget and resources

• Estimate budgetary needs based on the scope of the project and lessons

learned from past projects (2.5.1)

• Anticipate future budget challenges (2.5.2) Plan and manage resources (2.5.4)

3F Risks

• Assess and manage risks

• Determine risk management options (2.3.1)

• Iteratively assess and prioritize risks (2.3.2)

• Plan and manage project compliance

• Determine necessary approach and action to address compliance needs (risk, legal) 3.1.6)

• Determine potential threats to compliance (3.1.3)

3G Quality

• Plan and manage quality of products/deliverables

• Determine quality standard required for project deliverables (2.7.1)

• Plan and manage project compliance

• Use methods to support compliance (3.1.4)

• Measure the extent to which the project is in compliance (3.1.7)

3H Integrate Plans

• Integrate project planning activities

• Consolidate the project/phase plans (2.9.1)

• Assess consolidated project plans for dependencies, gaps, and continued business value (2.9.2)

• Analyze the data collected (2.9.3)

• Collect and analyze data to make informed project decisions (2.9.4)

• Determine critical information requirements (2.9.5)

• Manage project changes

• Determine strategy to handle change (2.10.2

4A Craft Your Leadership Style

• Lead a team

• Value servant leadership (e.g., relate the tenets of servant leadership to the team) (1.2.3)

• Determine an appropriate leadership style (e.g., directive, collaborative) (1.2.4)

• Distinguish various options to lead various team members and stakeholders & Engage and support virtual teams

• Implement options for virtual team member engagement (1.11.3)

4B Create a Collaborative Project Team Environment

• Manage project artifacts

• Determine the requirements (what, when, where, who) for managing the project artifacts (2.12.1)

• Validate that the project information is kept up to date (i.e., version control) and accessible to all stakeholders (2.12.2)

4C Empower the Team

• Lead a team

• Support diversity and inclusion (e.g., behavior types, thought process) (1.2.2)

• Inspire, motivate, and influence team members/stakeholders (e.g., team contract, social contract, reward system) (1.2.5)

• Empower team members and stakeholders

• Determine and bestow level(s) of decision-making authority (1.4.4)

4D Support Team Member Performance

• Support team performance

• Appraise team member performance against key performance indicators (KPIs) (1.3.1)

• Support and recognize team member growth and development (1.3.2)

• Determine appropriate feedback approach (1.3.3)

• Verify performance improvements (1.3.4)

• Promote team performance through the application of emotional intelligence

• Assess behavior through the use of personality indicators (1.14.1)

• Analyze personality indicators and adjust to the emotional needs of key project stakeholders (1.14.2)

4E Communicate and Collaborate with Stakeholders

• Manage communications

• Communicate project information and updates effectively (2.2.3)

• Confirm communication is understood and feedback is received (2.2.4)

• Analyze team members and stakeholders influence (1.2.6)

• Engage stakeholders and by category

• Collaborate with stakeholders

• Optimize alignment between stakeholder needs, expectations, and project objectives (1.9.2)

• Build trust and influence to accomplish project objectives (1.9.3)

• Evaluate and deliver project benefits and value

• Apprise stakeholders of value gained by the project (3.2.5)

4F Train Team Members and Stakeholders

• Build a team

• Appraise stakeholder skills (1.6.1)

• Ensure team members/stakeholders are adequately trained

• Determine required competencies and elements of training (1.5.1)

• Determine training options on training needs (1.5.2)

• Allocate resources for training (1.5.3)

• Measure training outcomes (1.5.4)

• Mentor relevant stakeholders

• Allocate the time for coaching mentoring (stakeholders) (1.13.1)

• Recognize and act on coaching mentoring opportunities (1.13.2)

4G Manage Conflict

• Interpret the source and stage of the conflict (1.1.1)

• Analyze the context for the conflict (1.1.2)

• Evaluate/recommend/reconcile the appropriate conflict resolution solution

• Define team ground rules

• Discuss and rectify ground rule violations (1.12.3)

• Build shared understanding

• Investigate potential misunderstandings (1.10.4)

• Break down situations to identify the root cause of a misunderstanding (1.10.1)

5A Implement Ongoing Improvements

• Continuous Improvement

• Plan Continuous Improvement Methods, Procedures, and Tools

• Assess CI framework

• Plan CI methods, procedures, tools & Recommend/Execute CI steps

5B Support Performance

• Manage communications, Communicate project information and updates effectively (2.2.3) & Confirm is understood/feedback is received

• Empower team members and stakeholders & Support team task accountability

• Evaluate demonstration of task accountability (1.4.3)

• Build a team & Continuously assess and refresh team skills to meet project needs (1.6.3) to Maintain team and knowledge transfer (1.6.4)

• Engage and support virtual teams

• Continually evaluate effectiveness of virtual team member engagement

• Manage project artifacts & Continually assess the effectiveness of the management of the project artifacts (2.12.3)

• Determine appropriate project methodology/methods and practices

• Use iterative, incremental practices throughout the project life cycle (e.g., lessons learned, key stakeholder engagement, risk) (2.13.4)

5C Evaluate Project Progress

• Plan and manage Monitor and validate scope

• Measure ongoing progress based on methodology (2.6.4)

• Modify schedule, as needed, based on methodology (2.6.5)

• Coordinate with other projects and other operations (2.6.6)

• Plan and manage budget and resources

• Monitor budget variations and work with governance process to adjust as necessary (2.5.3)

• Execute project with the urgency required to deliver business value

• Examine the business value throughout the project (2.1.2)

• Plan and manage quality of products/deliverables

• Recommend options for improvement based on quality gaps (2.7.2)

• Continually survey project deliverable quality (2.7.3)

5D Manage Issues and Impediments

• Manage project issues

• Recognize when a risk becomes an issue (2.15.1)

• Attack the issue with the optimal actions to achieve project success (2.15.2)

• Collaborate with relevant stakeholders on the approach to resolve the issues (2.15.3)

• Address and remove impediments, obstacles, and blockers for the team

• Determine critical impediments, obstacles, and blockers for the team (1.7.1)

• Prioritize critical impediments, obstacles, and blockers for the team (1.7.2)

• Use network to implement solutions to remove impediments, obstacles, and blockers for the team (1.7.3)

• Re-assess continually to ensure impediments, obstacles and blockers for the team are being addressed (1.7.4)

5E Manage Changes

• Evaluate and address external business environment changes for impact on scope

• Survey changes to external business environment (e.g., regulations, technology, geopolitical, market) (3.3.1)

• Assess and prioritize impact on project scope/backlog based on changes in external business environment (3.3.2)

• Recommend options for scope/backlog options (e.g., schedule, cost changes) (3.3.3)

• Continually review external business environment for impacts on project scope/backlog (3.3.4)

• Manage project changes

• Anticipate and embrace the need for change (e.g., follow change management practices (2.10.1)

• Execute change management strategy according to the methodology (2.10.3)

• Determine a change response to move the project forward (2.10.4)

6A Project/Phase Closure

• Negotiate project agreements

• Verify objective(s) of the project agreement is met (1.8.3)

• Plan and manage project/phase closure or transitions

• Validate readiness for transition (e.g., operations team or next phase) (2.17.2)

• Conclude activities to close out project or phase (e.g., final lessons learned, retrospectives, procurement, financial, resources) (2.17.3)

6B Benefits Realization

• Evaluate and deliver project benefits and value

• Document agreement on ownership for ongoing benefit realization (3.2.2)

• Verify measurement system is in place to track benefits (3.2.3)

6C Knowledge Transfer

• Ensure knowledge transfer for project continuity

• Confirm approach for knowledge transfers (2.16.3)